LaboratoryTestResult

When a COVID-19 laboratory test has been executed, laboratory staff need to record the results in their Laboratory Information System the fields available in the specifications of the COVID-19 LaboratoryTestResult message.


All results (“Detected”, “Not detected”, “Inconclusive”) of laboratory tests for COVID-19 performed in Belgian intramural and extra mural laboratories should be reported to the central COVID-19 Laboratory Test Result Database.


A. Content of the message

Translations into Dutch and French of the variables can be found here.

VARIABLESDESCRIPTIONInstructions
PatientIdentificationNumberPatient NISS identification numberFormat NISS: 11 numbers;
Web service ConsultRn (NL / FR)
Validation: modulo97
Mandatory;
FirstNamesPatThe person’s official first namesMandatory IF no NISS
LastNamePatThe person’s official last nameMandatory IF no NISS
StreetStreet name of the addressMandatory IF no NISS
HouseNumberHouse number of the address Mandatory IF no NISS
HouseNumberLetter A letter following the house number Mandatory IF no NISS
PostcodePostcode of the addressMandatory IF no NISS
Municipality Municipality of residence Mandatory IF no NISS
Country Country in which the address is located Mandatory IF no NISS
DateOfBirthPatient’s date of birth. An incomplete date (such as only the year) is permitted Mandatory IF no NISS
SexPatient’s administrative sexMandatory IF no NISS
TelephoneNumberMobilePat The patient's mobile telephone numberMandatory IF sample collection by laboratory.
TelephoneNumberLLPatThe patient's landline telephone numberMandatory IF sample collection by laboratory.
HealthProfessionalIdentificationNumberPrescrThe health professional NIHDI identification number of the prescriber Format: 8 consecutive numbers, as in COBRHA (NL/FR), and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code;
Mandatory;
HealthcareProviderIdentificationNumberHosp The organization’s NIHDI identification numberFormat: 8 consecutive numbers, as in COBRHA (NL/FR), and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code; Mandatory IF Hospital;
HealthcareProviderLocation Campus number of the location where the patient is admitted ("VESTIGINGSNR" / "NUMERO DE SITE" granted by FOD/SPF public health) Mandatory IF patient is/was admitted on campus of hospital
DepartmentSpecialty The specialty of the healthcare provider’s department where patient is admittedDepartmentSpecialtyCodelist
Single select choice ;
Optional (only for Hospital)
HealthProfessionalIdentificationNumberDmgThe health professional NIHDI identification number of the DMG owner Format: 8 consecutive numbers, as in COBRHA (NL/FR), and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code;
Optional
CoronaTestPrescriptionCodeCode sent by SMS by the call center to persons who should be tested for COVID-19 infection as a priority, such as high-risk contacts of an infected person or persons who return to Belgium from abroad and have stayed in a hospital for the past 14 days.Update 12.08.2020: NEW FIELD
Code has 16 alphanumerical positions (4 blocks of 4 positions: xxxx xxxx xxxx xxxx)
Mandatory IF sample collection by laboratory AND IF patient received a CoronaTestPrescriptionCode.
CollectionDateTime1The date and the time at which the material was collectedFormat for DateTime should be "YYYY-MM-DD hh:mm:ss"
Mandatory.
SpecimenId1 Identification number of the material obtained, as a reference for inquiries to the source organization. In a trans mural setting, this number will consist of a specimen number including the identification of the issuing organization, to be unique outside of the borders of an organization. Optional
TestCode1The code of the executed test Use valueset "TestCodeCodelist";
Single select field;
Mandatory ;
TestDateTime1The date and the time at which the test was carried outFormat for DateTime should be "YYYY-MM-DD hh:mm:ss" ;
Mandatory.
TestResult1The test result.Use valueset "CVTestResultCodelist".
Single select field.
Mandatory
TestId1Unique Identification number of the executed testMandatory
CollectionDateTime2The date and the time at which the material was collectedFormat for DateTime should be "YYYY-MM-DD hh:mm:ss"
It is optional to report a second test in one message, but if a second test is reported, CollectionDateTime2 is a mandatory field.
SpecimenId2Identification number of the material obtained, as a reference for inquiries to the source organization. In a transmural setting, this number will consist of a specimen number including the identification of the issuing organization, to be unique outside of the borders of an organization.It is optional to report a second test in one message, but if a second test is reported, SpecimenId2 is an optional field.
TestCode2The code of the executed testUse valueset "TestCodeCodelist";
Single select field ;
It is optional to report a second test in one message, but if a second test is reported, TestCode2 is a mandatory field.
TestDateTime2The date and the time at which the test was carried outIt is optional to report a second test in one message, but if a second test is reported, TestDateTime2 is a mandatory field. Format for DateTime should be "YYYY-MM-DD hh:mm:ss"
TestResult2The test result.Use valueset "CVTestResultCodelist".
Single select field.
It is optional to report a second test in one message, but if a second test is reported, TestResult2 is a mandatory field.
TestId2Unique Identification number of the executed test It is optional to report a second test in one message, but if a second test is reported, TestId2 is a mandatory field.
CollectionDateTime3The date and the time at which the material was collectedIt is optional to report a third test in one message, but if a second test is reported, CollectionDateTime3 is a mandatory field. Format for DateTime should be "YYYY-MM-DD hh:mm:ss"
SpecimenId3Identification number of the material obtained, as a reference for inquiries to the source organization. In a transmural setting, this number will consist of a specimen number including the identification of the issuing organization, to be unique outside of the borders of an organization. It is optional to report a third test in one message, but if a second test is reported, SpecimenId3 is an optional field.
TestCode3The code of the executed testUse valueset "TestCodeCodelist";
Single select field ;
It is optional to report a third test in one message, but if a second test is reported, TestCode3 is a mandatory field.
TestDateTime3The date and the time at which the test was carried outIt is optional to report a third test in one message, but if a second test is reported, TestDateTime3 is a mandatory field. Format for DateTime should be "YYYY-MM-DD hh:mm:ss"
TestResult3The test result.Use valueset "CVTestResultCodelist".
Single select field.
It is optional to report a third test in one message, but if a second test is reported, TestResult3 is a mandatory field.
TestId3Unique Identification number of the executed testIt is optional to report a third test in one message, but if a second test is reported, TestId3 is a mandatory field.
HealthcareProviderIdentificationNumberLabThe NIHDI identification number of the laboratory that executed the test(s)Format: 8 consecutive numbers, as in COBRHA (NL/FR), and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code;
Mandatory;

B. Valuesets


C. Points of attention

  • In case the patient has a NISS or a NISS Bis number, the regular address information, date of birth and gender should not be provided. This information is available at the COVID-19 central database, through ConsultRN.
  • In case the patient has no NISS or a NISS Bis number, a NISS should be created using the ConsultRN integration in EMD or HIS:
    • This is also the case for foreign tourists.
      • In that case, the address information of his / her stay in BELGIUM should be recorded in the LaboratoryTestPrescription form.
      • As for the field “Country”, the country of permanent residence should be recorded in the LaboratoryTestPrescription form.
  • In case the patient is a minor (child), one of the parents, guardian or legal representative, should be provided as first contact person to (“FirstNamesContp1”; “LastNameContp1”; “TelephoneNumberMobileContp1”).

D. Destinations

The completed COVID-19 LaboratoryTestResult form should be transferred directly to the:
• COVID19 Laboratory Test Result Database
• Prescribing general practitioner, or
• Physician responsible for the Globaal Medisch Dossier (GMD) / Dossier Médical Global (DMG), If patient has one.

The transfer methods available for the message LaboratoryTestPrescription form are described in the "Technical guidelinses".