LaboratoryTestPrescription

UPDATE 19.10.2020: Update of the "TestPrescribedReasonCodelist". Because of the launch of a central national laboratory test reservation tool (NL FR) , an update of the "TestPrescribedReasonCodelist" in the message LaboratoryTestPrescription is needed.

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When patients visit a physician, being a general practitioner, or working at a triage post or hospital, and the patient meets criteria for a test, the physician needs to complete a specific COVID-19 LaboratoryTestPrescription form, as described in section “5. Description of the COVID-19 messages”.

The COVID-19 LaboratoryTestPrescription form is a specific form because it includes detailed contact information of the patient, the contact person(s) in case of emergency (ICU), language and the type of collectivities the patient is part of. This information is important in context of contact tracing by the COVID-19 Call Center.


A. Content of the message

Translations into Dutch and French of the variables can be found here.

VariablesDESCRIPTIONINSTRUCTIONS
PatientIdentificationNumberPatient NISS identification numberFormat NISS: 11 numbers;
Web service ConsultRn (NL / FR)
Validation: modulo97
Mandatory;
FirstNamesPatThe person’s official first namesMandatory IF no NISS
LastNamePatThe person’s official last nameMandatory IF no NISS
StreetStreet name of the addressMandatory IF no NISS
HouseNumberHouse number of the address Mandatory IF no NISS
HouseNumberLetter A letter following the house number Mandatory IF no NISS
PostcodePostcode of the addressMandatory IF no NISS
Municipality Municipality of residence Mandatory IF no NISS
Country Country in which the address is located Mandatory IF no NISS
DateOfBirthPatient’s date of birth. An incomplete date (such as only the year) is permitted Mandatory IF no NISS
SexPatient’s administrative sexMandatory IF no NISS
TelephoneNumberMobilePat The patient's mobile telephone numberMandatory
TelephoneNumberLLPatThe patient's landline telephone numberOptional, Mandatory IF no TelephoneNumberMobilePat
HealthcareOrElderlyCareWorkerIs the patient a healthcare worker or elderly care worker? Boolean;
1 (yes), 0 (no) ;
Mandatory
FirstNamesContp1The contact person’s official first namesOptional
LastNameContp1The contact person’s official last nameOptional
TelephoneNumberMobileContp1The contactperson's mobile telephone numberOptional
TelephoneNumberLLContp1The contactperson's landline telephone numberOptional
RelationshipContp1The relationship with the contactpersonRelationshipCodelist;
Single select choice ;
Optional
FirstNamesContp2The contact person’s official first namesOptional
LastNameContp2The contact person's official last name Optional
TelephoneNumberMobileContp2The contactperson's mobile telephone numberOptional
TelephoneNumberLLContp2The contactperson's landline telephone number Optional
RelationshipContp2The relationship with the contactperson OptionalRelationshipCodelist;
Single select choice ;
Optional;
EncounterContactTypeThe type of contact with the health professional. ContactTypeCodelist;
Single select choice ;
Optional ;
EncounterStartDateTimeThe date and optionally, the time at which the contact took placeOptional. Format for DateTime should be "YYYY-MM-DD hh:mm:ss"
ProblemStartDateOnset of the symptoms. If no symptoms, complete with 1900-01-01. Mandatory. Format for Date should be "YYYY-MM-DD"
HealthProfessionalIdentificationNumberPrescrThe health professional NIHDI identification number of the prescriber Format: 8 consecutive numbers, as in COBRHA (NL/FR), and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code;
Mandatory ;
HealthcareProviderIdentificationNumberHosp The organization’s NIHDI identification numberFormat: 8 consecutive numbers, as in COBRHA (NL/FR), and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code; Mandatory IF Hospital;
HealthcareProviderLocation Campus number of the location where the patient is admitted ("VESTIGINGSNR" / "NUMERO DE SITE" granted by FOD/SPF public health) Mandatory IF patient is/was admitted on campus of hospital
DepartmentSpecialty The specialty of the healthcare provider’s department where patient is admittedDepartmentSpecialtyCodelist;
Single select choice ;
Optional (only for Hospital) ;
CTThoraxResultIf CT thorax is compatible with a diagnosis of COVID-19, complete with positive. If not done or indeterminate, report as unknown.CTTestResultCodelist;
Single select choice;
Optional (only for Hospital) ;
HealthProfessionalIdentificationNumberDmgThe health professional NIHDI identification number of the DMG owner Format: 8 consecutive numbers, as in COBRHA (NL/FR), and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code; Optional;
TestPrescribedReasonWhy was the test prescribed?Use value set "TestPrescribedReasonCodelist"; Single-select choice, Mandatory ( (19.10.2020 : Update of "TestPrescriptionReasonCodelist"; update 12.08.2020: NEW FIELD)
CollectionLocationWho performed or will perform collection of specimen(s)?Use value set "CollectionLocationCodelist"; single-select choice, Mandatory (update 12.08.2020: NEW FIELD)
HealthcareProviderIdentificationNumberTPThe NIHDI identification number of the Triage post that is requested to collected the specimen(s)Mandatory IF value " CL0001" (Triage post) from "CollectionLocationCodelist" was selected in field CollectionLocation (8 consecutive numbers, as in COBRHA, and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code) (update 12.08.2020: NEW FIELD)
CollectionDateTime1The date and the time at which the material was collected MandatoryMandatory. Format for DateTime should be "YYYY-MM-DD hh:mm:ss"
SpecimenId1 Identification number of the material obtained, as a reference for inquiries to the source organization. In a transmural setting, this number will consist of a specimen number including the identification of the issuing organization, to be unique outside of the borders of an organization. Optional
CollectionDateTime2The date and the time at which the material was collectedOptional. Format for DateTime should be "YYYY-MM-DD hh:mm:ss"
SpecimenId2Identification number of the material obtained, as a reference for inquiries to the source organization. In a transmural setting, this number will consist of a specimen number including the identification of the issuing organization, to be unique outside of the borders of an organization.Optional
CollectionDateTime3The date and the time at which the material was collectedOptional. Format for DateTime should be "YYYY-MM-DD hh:mm:ss"
SpecimenId3Identification number of the material obtained, as a reference for inquiries to the source organization. In a transmural setting, this number will consist of a specimen number including the identification of the issuing organization, to be unique outside of the borders of an organization. Optional
HealthcareProviderIdentificationNumberLabThe NIHDI identification number of the laboratory that is requested to execute the testMandatory (8 consecutive numbers, as in COBRHA, and therefore without punctuation marks such as spaces, periods, underscores or hyphen and without the authorization code)
MobileAppTestId Identifier (17 digits) generated in the Coronalert app on the phone of the patient and communicated by the patient to the doctor. Links a test to a phone. Text (maximum 17 characters)
Mandatory IF patient has Coronalert app installed . IMPORTANT: Validation rule provided by DevSide. (UPDATE: 01.09.2020)
MobileAppDatePatientInfectious Contains the date the patient became infectious, and is displayed in the Coronalert app of the patient. Format: YYMMDD
Mandatory IF patient has Coronalert app installed
MobileAppAlert Patient has received a high risk alert in the Coronalert app. Boolean: "Y" / "N"
Mandatory IF patient has Coronalert app installed

B. Valuesets

C. Points of attention

  • In case the patient has a NISS or a NISS Bis number, the regular address information, date of birth and gender should not be provided. This information is available at the COVID-19 central database, through ConsultRN.
  • In case the patient has no NISS or a NISS Bis number, a NISS should be created using the ConsultRN integration in EMD or HIS:
    • This is also the case for foreign tourists.
      • In that case, the address information of his / her stay in BELGIUM should be recorded in the LaboratoryTestPrescription form.
      • As for the field “Country”, the country of permanent residence should be recorded in the LaboratoryTestPrescription form.
  • In case the patient is a minor (child), one of the parents, guardian or legal representative, should be provided as first contact person to (“FirstNamesContp1”; “LastNameContp1”; “TelephoneNumberMobileContp1”).

D. Destinations

The completed COVID-19 LaboratoryTestPrescription form should be transferred directly to the:
• COVID19 Laboratory Test Result Database
• Prescribing general practitioner, or
• Physician responsible for the Globaal Medisch Dossier (GMD) / Dossier Médical Global (DMG), If patient has one.

The transfer methods available for the message LaboratoryTestPrescription form are described in the "Technical guidelinses".